Process Group, Knowledge Area and responsibilities of Project Management

Project Management skills become necessary once you grow into supervisor role and are useful for the success of the project and keeping things in track. In this series, we will cover on questions and solutions for the questions learned through various resources on the internet and knowledge gained during IT experience and implementing the same in our projects.

Question 1: What are the major areas of responsibility of a project Manager?

Answer: The major areas of responsibilities of a project manager are:

•  Identify the requirements of the project – We figure out what needs to be done to make the project a success. This includes identifying and pulling each and every constraint that needs care to be taken care of.

• Establish objectives that can be achieved – Planning the goals that the team needs to work on to make the project a success.

• Balance scope, time and cost – For a successful project, we need to complete the project within schedule and cost expected with the scope of the project completed.

•  Satisfying everyone’s need – There needs to be proper communication between and with different stakeholders to keep them on the same page.

Question 2: What are the major process groups for project Management?

Answer: The major process groups  for project management are:

• Initiating – In this phase, we identify what are the high level goals of the project?

• Planning – In this phase, we plan for how we will do the things in project and define high level milestones for the project.

• Executing - In this phase, we do the actual work that was planned during initiating and planning phase.

• Monitoring and Controlling – In this phase, we define how to track the work, and in case of deviation in milestones defined and actual progress, we need to perform control activities to bring the project back into track

• Closing – This phase includes completion of activities including deliverables, paperwork and finally getting paid once the exit criteria is completed and agreed.

Question 3: What are the different knowledge areas and their definition?

Answer: The different knowledge areas that need to be taken care during knowledge management are as follows:

• Risk – Planning for things that could happen, which can be either positive or negative, and dealing with them when they happen
• Quality – This is to ensure product build is correct and satisfies the requirement of customer.
• Scope – Defining the work that needs to be done in the project.
• Procurement –Defining contracts with different stakeholder working in the project.
• Communication – Understanding stakeholders and different roles of stakeholders and making proper communication with them to ensure project growth.
• Time – Making estimates of how long it will take the project to complete and make sure the project adhers to the timeline.
• Integration – Making everyone works towards the goal and dealing with the changes if any arising in the scope and schedule of project.
•  Cost – Budgeting project cost and monitoring the money spend in the project.
•  Staffing – This is getting the required staff, infrastructure for getting the work done. 

KNOWLEDGE AREAS